Collaboration Is the fun part of Grant Program Coordinator’s Job

The Heritage Preservation Partnership Program of the Alberta Historical Resources Foundation is the provincial funding program focused on helping individuals and organizations fund heritage initiatives. As Grant Program Coordinator, Carina Naranjilla keeps that program on track.

a photograph of Carina Naranjilla, Grant Program Coordinator, A.H.R.F.

Carina Naranjilla, Grant Program Coordinator, A.H.R.F.

The Alberta Historical Resources Foundation is a lottery-funded agency within Alberta Culture. The Heritage Preservation Partnership Program is one of the Foundation’s three grant programs. Heritage Preservation Partnership grants are awarded in five categories: Historic Resources Conservation, Transportation/Industrial Artifact Conservation, Heritage Awareness, Publications, and Research. There are also two scholarships: the Roger Soderstrom Scholarship and the Bob Etherington Heritage Trades Scholarship.

At the close of the twice-yearly application deadlines, Carina logs the applications, then distributes them to the appropriate subject experts within the Historic Resources Management Branch to develop informed recommendations to the Foundation’s Board of Directors.

“I’m not an archaeologist, a historian or conservation expert … so I rely on these people surrounding me in the branch for their technical expertise,” she explains. “My job is to coordinate with them, really putting all their expertise together. I set the timelines. We meet before they submit the technical evaluations to me. Then I edit [their evaluations], ensure the recommendations align with the funding policies and grants budget, check the accuracy of the financial information—a lot of detailed stuff.”

She emphasizes how important these evaluations are: “There are a lot a good projects, but you only have so much funds to distribute, so the challenge is to make sure that we are being fair and…when we deny an application or give reduced funding … we are able to provide the rationale” to explain that decision.

She consults with the Executive Director of the Alberta Historical Resources Foundation on the evaluations and recommendations, and finalises the recommendations that go to the Alberta Historical Resources Foundation’s board for review. She also assists “in the overall operation of the Foundation … administrative, financial, stuff like that.”

The Foundation’s board meets four times a year, and decisions about these awards are made at two of those meetings. Carina organizes the board meetings, along with managing other board interaction: “I look after drafting the agenda, coordinating the logistics, coordinating the materials and making sure they’re distributed on time—everything pertaining to the board meeting.” The two-day meetings, held in different locations around the province, always include a tour of the host community and opportunities for board members to meet with local heritage stakeholders. Carina particularly enjoys this outreach and the chance to see the local impact of grant-funded projects.

The recently announced conservation grants for owners of flood-impacted historic properties will mean more administrative responsibility for Carina. This special funding program will be run in the same way as the Heritage Preservation Partnership Program, but with different deadlines and a separate funding pot of $4.5 million. Carina is eager to see the applications that will come in at the first deadline, April 1.

She also manages two other programs of the Alberta Historical Resources Foundation:

There are the Heritage Awards, presented every two years in the categories of Heritage Conservation, Heritage Awareness, Municipal Heritage Preservation, and Outstanding Achievement. Carina oversees the application and review process, and plans the awards ceremony. “It’s really fun to organize,” she says. She also collaborates with the Communications Branch, which generates media coverage to encourage nominations and publicize the award decisions. The next ceremony, scheduled for October 16, 2014, will be held in conjunction with the annual Municipal Heritage Forum for the first time. Carina anticipates that this will bring even greater attendance and attention.

In addition, the Alberta Historical Resources Foundation provides annual funding to five other provincial heritage organizations—the Alberta Museums Association, the Archives Society of Alberta, the Historical Society of Alberta, the Alberta Genealogical Society and the Archaeological Society of Alberta—and Carina administers that too.

“So, you’ve got to be organized,” Carina concludes about her multifaceted position. She has been with the Historic Resources Management Branch since 2000, and in her present position since 2009, after earning a master’s degree in industrial engineering and working as a Business Analyst in her home country, the Philippines, then holding diverse administrative positions in private industry and government in Edmonton.

While not a heritage specialist herself, Carina says she’s continually learning from her colleagues. For example, when she has time, she likes to “tag along” with the Heritage Conservation Advisers on site visits to view the buildings and projects they’re working on. “It’s great because you collaborate with all these people,” she says. “That’s the fun part of my job.”

Written by: Kerri Rubman.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s